AtriumTutoring centre software
Looking after the people who teach.
Can I hire tutors and keep track of leave, cover and checks?
Hire tutors, then keep track of their leave, cover and Working With Children Checks.
When you need a tutor
Your roles, your questions
Post a role for one centre or all of them, and choose the questions applicants answer.
Open when you are ready
Keep a role as a draft, open it to take applications, and close it once it is filled.
On your own website
Paste a snippet to show your careers list, or a single role, on your own site. Switch it on for each centre.
Every applicant in one list
Filter by stage, role or subject, and see how many applied to each role.
From application to tutor
Read and sort
New applications arrive in one list. Move one or several at a time, with your notes kept on each.
Book the interview
Set the date, have the chat, then approve or reject once it is done.
Send the contract
Email the applicant a link to your own contract. Attach the signed copy when it comes back.
Make them a tutor
Their contact details and the rate they asked for carry across. Pick their centre and courses, and they are invited in.
A tutor rings in sick
Asked for in the tutor app
Tutors ask for leave in their app. When Rosa rings at seven with a sore throat, you record it instead.
Sessions needing cover
Once leave is confirmed, Rosa's sessions are flagged until another tutor takes them. A calendar shows who is away.
Plans change
If Rosa is back sooner and cancels the leave, the sessions are Rosa's again and the manager is told.
Asked for in the tutor app
Tutors ask for leave in their app. When Rosa rings at seven with a sore throat, you record it instead.
Sessions needing cover
Once leave is confirmed, Rosa's sessions are flagged until another tutor takes them. A calendar shows who is away.
Plans change
If Rosa is back sooner and cancels the leave, the sessions are Rosa's again and the manager is told.
Finding cover for a session
A tutor asks for cover
They flag the session they cannot take, with a reason.
You pick the substitute
Approve with a tutor who is free, or decline with a reason.
Only that session changes
The rest of the class stays with its usual tutor.
Both tutors are told
The cover tutor and the tutor who is away each get an email, so nobody turns up wondering.
When a tutor flags something
Pick a reason, add a note
Such as a room problem, a student concern or running late, with a few words on what happened.
Goes to that centre's managers
Owners get it as well.
Lands on Today as a task
It sits with the day's other tasks until someone deals with it.
Where each check stands
| On the profile | On your Today list | Moved onto a session | |
|---|---|---|---|
| Nothing recorded | On the profileNot recorded | On your Today listNot listed | Moved onto a sessionSaves, with a warning |
| Expired | On the profileExpired | On your Today listListed | Moved onto a sessionSaves, with a warning |
| Expires within thirty days | On the profileCurrent | On your Today listListed | Moved onto a sessionSaves |
| Current | On the profileCurrent | On your Today listNot listed | Moved onto a sessionSaves |
Questions about your team
Can someone apply without a role posted?
Yes. A general application form takes applications that are not for one role, and it can sit on your own website.
What goes in a contract?
Your own contract. You send a link to it, and keep the signed copy on the application.
How are Working With Children Checks recorded?
As a Working With Children Check number and expiry date on each tutor's profile. Earlier entries stay in the tutor's history.
Can I change the tutor on one session myself?
Yes. Move the session to another tutor, with a reason. The class's other sessions stay as they are.
What happens to applicants you do not hire?
Their applications are anonymised after a retention period. Applicants who became tutors are kept.
Can we deactivate a tutor who leaves?
Yes. Deactivate their staff account, and they can no longer sign in.
Read the guide: Hiring and checking tutorsRead the guide: Covering a sick tutor
Waitlist
Places open in small groups
Atrium is at capacity for now. Join the waitlist and we will be in touch when a place opens for your centre.