AtriumTutoring centre software
Flexible billing for the way you charge.
Can I bill a whole term without retyping, and keep my accounts right?
You set fees, discounts, credits and late fees, then bill the whole term.
Each family's term invoice
What an invoice line holds
Child and class
Each child's class is a line of its own.
Each session once
A session is billed once, so generating again adds only new ones.
Extra sessions
Charge for an extra session on a line of its own.
Your rates
Set a course price or a class rate, or agree a fee for one enrolment.
Hours times the rate
The hours taught, at the hourly rate.
When enrolments change mid-term
| On the invoice | |
|---|---|
| A student joins | On the invoiceBilled from their first class. |
| A student moves class | On the invoiceThe course is billed once, not twice. |
| A student withdraws | On the invoiceFuture sessions drop off. Credit anything already invoiced. |
| A make-up class | On the invoiceCovered by the term invoice. |
Discounts, credits and fee changes
Sibling discount
Families with two or more children get the sibling discount you set.
Your own discounts
Bundles, early bird, scholarships and coupons, as a percentage or an amount.
Credits
Issue a credit with a reason. It comes off the family's next term invoice.
Term credit
When a term runs short, credit the missed sessions to many families in one step.
Fee-change notice
See whose fees rise next term, biggest rise first. Once you switch fee-change emails on, prepare a notice for the families you choose.
Price rises
Raise a price, and current students keep their rate while new students pay the new one. You see who keeps it before you confirm.
A term's invoices in draft
Look over each family's lines and the term's totals before any invoice is made.
Drafts waitfor your say-so.
Generating the term makes drafts, and a family gets an invoice once your team sends it.
Into Xero
Draft in Atrium
Checked and edited by your team.
Xero
Families are emailed from there when you send, one or many.
Payment status
Comes back to Atrium as invoices are paid.
Differences
Where the two records disagree, your team reviews the list.
Who still owes
Questions about invoicing
Does Atrium work with Xero?
Atrium works with Xero today. Using different accounting software? Tell us which one. We add new connections based on what centres ask for.
Can we edit an invoice before it goes out?
Yes, while it is a draft: the due date, the notes and the lines.
Can we undo an invoice?
Delete a draft before it is exported, and generate it again. Void a sent invoice with no payment on it, and it is voided in Xero too.
When is an invoice due?
Fourteen days after it is generated, unless you change that in billing settings or on the draft.
Does Atrium handle GST?
Yes. Set your GST rate, or none, and whether your prices include it. Each invoice shows the GST.
Do discounts stack?
Each invoice takes the largest single discount it qualifies for, rather than adding them together.
How are payments recorded?
A payment entered in Xero comes back to Atrium. Your team can also record one by hand.
Can fees change from one term to the next?
Yes. Set fees per term and change them for a coming term. You see whose fees rise, biggest rise first, before you confirm.
Can Atrium add late fees?
Yes. Set late fee rules, and your team reviews each late fee before it applies.
Who follows up overdue invoices?
Overdue invoices are flagged for your team, with repeat reminders to follow up until they are paid.
Waitlist
Places open in small groups
Atrium is at capacity for now. Join the waitlist and we will be in touch when a place opens for your centre.