What Atrium does
Each feature, grouped by the part of your centre's week it helps with.
Students, classes and rolls
Enrolments and students
Atrium keeps a tutoring centre's enrolments and student records, from the first enrolment request to graduation.
- Enrolments and enrolment requests
- Student profiles
- Student status: trialing, active, waitlist, graduated or withdrawn
Classes and terms
Atrium sets up a tutoring centre's classes, rooms and academic terms, and generates a whole term of sessions in one step.
- Classes, courses and pathways
- Rooms and closures
- Academic terms
- Term sessions generated in bulk
Scheduling optimiser
Atrium's scheduling optimiser drafts a timetable for each course, and a person reviews the draft before it is used.
- Draft timetables for each course
- Reviewed by a person
Rolls and make-ups
Atrium's attendance tools show a tutoring centre which rolls are due, who was absent, and which sessions are owed a make-up.
- Rolls
- Rolls due
- Absence follow-up
- Owed sessions
- Make-up scheduling
Billing, Xero and pay
Flexible billing
Atrium's flexible billing lets a tutoring centre set fees per term, change them, and apply discounts, credits and late fees it reviews first.
- Invoices generated, sent, bulk-marked paid and exported
- Fees per term, and term fee changes
- Discount rules
- Credits and term adjustments
- Late fee rules, reviewed before they apply
- Overdue invoices flagged for your team, with repeat reminders to your staff that you switch on
Xero sync
Atrium syncs a tutoring centre's invoices, contacts, finance and payroll with Xero, and lists any differences for the team to review.
- Invoices and contacts
- Finance and payroll
- A review of differences
- Retry when a sync fails
Timesheets and tutor pay
Atrium turns a tutoring centre's approved timesheets into pay runs that export to Xero payroll.
- Timesheet approval
- Pay runs
- Export to Xero payroll
Tutors and hiring
Tutors and leave
Atrium keeps a tutoring centre's tutor profiles, availability and leave, assigns each tutor to a centre, and deactivates the staff account of a tutor who leaves.
- Tutor profiles
- Availability
- A leave calendar
- Centre assignment
- Deactivate staff accounts
Tutor hiring
Atrium's hiring tools take a tutor applicant from a public application form to a contract and a tutor profile.
- A public application form
- Application review
- Contracts
- Conversion from applicant to tutor
- A careers listing for the centre's own website, switched on per centre
Families and new students
Leads and trials
Atrium's lead tools take a tutoring centre's enquiries from its own website to a booked trial, and show which campaigns brought them.
- A trial form for each centre, on the centre's own website
- A lead pipeline and hit list
- Trial booking
- Lead scoring the centre configures
- Campaign links with attribution
- A marketing report
Parent email
Atrium's parent email lets a tutoring centre write to families from templates, sent to the segments it chooses.
- Compose
- Templates
- Segments
Parent portal
Atrium's parent portal, open to the families a tutoring centre invites, shows them their children, invoices and timetable, and takes online enrolment requests.
- Children
- Invoices
- Timetable
- Messages
- Feedback
- Holiday programs
- Online enrolment requests
Running one or many centres
Reports
Atrium's reports show a tutoring centre how its students, tutors, classes and money are going.
- Overview
- Attendance
- Students
- Tutors
- Finance
- Revenue
- Outstanding debt
- Enrolment trends
- Class forecast
- Class profitability
Several centres
Atrium runs several tutoring centres under one organisation, each centre with its own trial form, and gives the owner a view across them.
- One organisation, many centres
- A trial form for each centre
- An owner view across centres
- A web address for each organisation on zentumtech.com
Roles, sign-in and audit
Atrium controls who can see and change what in a tutoring centre, and logs who made each change.
- Roles and permissions by capability
- Permissions by centre
- Multi-factor sign-in
- An audit log
Automations and approvals
Atrium's workflow automations take routine steps off a tutoring centre's team, and the changes they propose wait in an approval inbox for a person.
- Ready-made automations
- Custom automations on higher plans
- Each automation off until the centre turns it on
- An approval inbox for changes automations propose
Moving from another system
Atrium's data import brings a tutoring centre's records across from another system and keeps a history of each import.
- Data import
- Import history
Calendar links, API and data feeds
Atrium gives each staff member a private calendar link, gives a tutoring centre's own developers an API, and feeds its own website through data feeds.
- A private calendar link for each staff member's own sessions
- A developer API with personal access tokens and organisation API keys
- Public data feeds for the centre's website: timetable, course prices, terms and seat counts, each switched on per centre